Typically before I try to tackle something, I first search around to see if someone's done it. Then, I'll post a blog describing the challenge to see if anyone has a good way of solving it and I either missed it in my search or it hadn't been documented yet. If I don't get any hits and solve it myself, I'll edit the post and we're all smarter :)
Today's question is on-demand alerts... and by this I mean the following scenario:
Let's say I have a list on a site that people use as a log of sorts. We call it the Work Blog actually, but all it is is a quick way for people on our team to log things of semi-importance. I wrote a blog on this itself already if you want more info. Just think of it as a storage place of log entries, some of which are menial and some of which are important.
Sometimes, on the more important log entries, I want the entry to be emailed to the team. Since this log entry journal contains stuff from the menial to the major, I don't want people getting alerts on every added item. Team members put in 3-10 log entries per day, but there might only be 1-5 per week that should get emailed to the team.
So what I'd like to see is a checkbox at the bottom of the new list form that says “email entry to team” and when you check it, sharepoint will send an email to the team with the log entry in it.
I find myself frequently adding an entry to the Work Blog, and then copying/pasting the info into an email to the group. I'd like to simplify it into one step.
So, questions:
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I assume this requires coding, because I know of no alerts that let you specify a filter on which items get alerted on.
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What area of sharepoint would handle this kind of check box? Is this an example of an event sink? [I'm not a developer].
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I also assume this means needing to do more than just using FrontPage.