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Moving "Recent Documents" from Public to Private

Once again I've been asked how to do this so I'm taking a brief break from my CEWP series (here, here, and here) to document it...

Only God knows why Microsoft decided to include search results showing the list of documents that I'm working with as a default SharePoint Portal Server Web Control (SPSWC) on the public side of my My Site:

It is just a list of search results but most people that notice the list don't like it and want to change it. At best the list is misplaced.

Fortunately, it is relatively easy to move this to the private side of everyone's My Site assuming that you have access to the underlying Site Definition files in the 60 hive (pronounced: six oh hive). There are two ASPX files in the root directory of the My Site Site Definition, found here:
  C:\Program Files\Common Files\Microsoft Shared\web server extensions\60\TEMPLATE\1033\SPSMSITE

Open the public.aspx file and cut (or comment out) the following tag (near the bottom of the page):
  <SPSWC:ProfileDocuments FrameType="TitleBarOnly" id="ProfileDocuments" runat="server" />

Open the default.aspx file and paste the tag where you want to see the list of Recent Documents. I like to paste is just before the first Web Zone. So, I paste the tag just before the first "<WebPartPages:WebPartZone":

HTH,

<Todd />

posted on Tuesday, August 23, 2005 9:11 PM

Feedback

# Move Recent Docs from the Public My Site view to Private 8/25/2005 10:40 PM Heather Solomon's Blog - Design, MCMS, SharePoint,

# re: Moving "Recent Documents" from Public to Private 10/8/2005 6:37 AM Martin Edelius

Well, I'm not God (AFAIK) but the most obvious answer to why MS though it'd be a good idea to put the list on the public side of the personal site is that if a user has enough rights to access the document, she is most likely also interested in the contents of the document. Using this list she can quickly assess what you are working on that she would like to look more into.

If it's something that someone shouldn't read then they won't (or at least shouldn't) have access to it and it won't even show up in the public list.

# re: Moving "Recent Documents" from Public to Private 10/25/2005 5:35 AM Todd Bleeker

Martin,

It still "feels" to most people that some kind of invasion of privacy.

<Todd />


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